Smarter Job Tracking. Better Decisions. Armina Stone’s AI Advantage
Apr 16, 2025
PITTSBURGH | April 16, 2025
In an industry where delays, defects, and paperwork can stall even the best teams, Armina Stone set out to rethink how job execution and reporting should work. Their goal: eliminate inefficiencies, gain real-time visibility, and raise quality standards across every location. To bring that vision to life, they partnered with LATO AI.
Known for producing and installing high-end stone surfaces, Armina Stone needed a better way to monitor progress, catch quality issues early, and reduce the burden of manual administrative tasks. With dozens of job reports, inspections, and approvals processed daily, their team required a solution that could adapt to real-world workflows and provide real-time visibility.
Rather than adopting generic tools, Armina opted for a custom platform tailored to the realities of their work—from stone fabrication to installation. The result was a Hotlist, a centralized system that tracks progress, automates reports, and streamlines communication between teams in the field and managers at the office.
With the Hotlist, Armina Stone was able to move away from spreadsheet-heavy workflows and instead rely on a dynamic system that brings structure, accuracy, and speed to day-to-day operations. Reports that used to require manual entry and back-and-forth approvals are now processed automatically, with team members submitting data through WhatsApp, web forms, or direct PDF uploads.
This approach allowed Armina to unify report approvals, quality tracking, and task visibility under a single platform. For leadership, it meant better data to guide decisions; for project managers, it meant faster access to issues and fewer surprises; and for field teams, it meant a tool that adapts to how they already work—not the other way around.
Making Work Visible. And Actionable.
The Hotlist system includes a range of features tailored to the unique needs of manufacturing and distribution environments:
Job & Task Tracking: Monitor installations, manufacturing steps, and deliveries with real-time status updates.
Multi-Source Data Capture: Extract data from PDF job reports, custom forms, or WhatsApp messages.
AI-Powered Reports: Automatically generate summaries and charts by day, week, or month for leadership teams.
Role-Based Access: Define what each user sees or approves—whether at a location or corporate level.
Quality Control Tools: Identify recurring issues, link them to responsible teams, and monitor resolution timelines.
By replacing spreadsheets, disconnected systems, and manual processing, Armina Stone has improved response times, reduced rework, and gained a centralized source of truth for all job activity.
To learn how LATO AI builds software tailored to your production workflows, visit latoai.com.